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WHY ROC FILINGS ARE REQUIRED?
ROC filings are essential because every company must notify the ROC of all income and expenses, as well as information on its shareholders, meetings, and any changes to the firm during the fiscal year. This is done to ensure that the company is free from non-compliances. A significant fine will be applied for any company that neglects to file.
ROC FILING FORM: WHAT ARE THE FORMATS?
The following are the various forms that can be filed with the ROC:
ADT-1: This form must be filled with the necessary information to appoint an auditor.
AOC-4: The company's financial statements must be submitted in this format.
MGT-7: The company's annual return must be submitted in this format.
WHICH DATES ARE THE ROC FILING FORMS DUE?
The Ministry of Corporate Affairs specifies a different deadline for ROC submitting forms. The deadlines are as follows:
ADT-1: This form must be submitted no later than fifteen (15) days following the day the annual general meeting ends.
AOC-4: This form must be submitted no later than thirty days following the day the annual general meeting ends.
MGT-7: This form must be submitted no later than sixty days following the day the Annual General Meeting ends.
Process Involved
Step-1
Collection of all the necessary documents form the client
Step-2
Board shall convene a board meeting to pass a resolution in its meeting for deciding date, time and venue of the AGM.
Step-3
Prepare the Board Report, Notice of AGM, and List of Shareholders and Directors and get it signed by the Directors of the company.
Step-4
Conduct AGM for approval of financials, Board report, annual return and appointment or ratification of auditor of the company.
Step-5
Approve the board report and financials of the company. Appointment or ratification of the auditor of the company.
Step-6
Filing of forms like ADT-1 for auditor appointment, MGT-7 for annual return, AOC-4 for financials of the company
