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Annual Compliance for a Private Limited Company in India
Form AOC-4
Purpose: Filing of financial statements, including the Balance Sheet, Profit & Loss Account, and Directors' Report.
Due Date: Within 30 days from the AGM date (generally by October 30).
Form MGT-7
Purpose: Filing the company’s annual return, containing details of shareholders, directors, and shareholding structure.
Due Date: Within 60 days from the AGM date (generally by November 29).
DIR-3 KYC
Purpose: Every Director Identification Number (DIN) holder must complete KYC annually.
Due Date: September 30 every year.
DPT - 3
Purpose: Disclosure of loans, advances, or deposits received by the company.
Due Date: June 30 every year.
MSME-1
Purpose: Filing of financial statements, including the Balance Sheet, Profit & Loss Account, and Directors' Report.
Due Date: Within 30 days from the AGM date (generally by October 30).
Income Tax Returns
Purpose: Filing annual income tax returns for the company.
Due Date: October 31 (if tax audit not applicable), November 30 (if tax audit applicable)
TAX audit
Purpose: Required if turnover exceeds ₹1 crore (for businesses) or ₹50 lakh (for professionals).
Due Date: September 30.
TDS Returns
Purpose: If the company deducts TDS from employees, vendors, or contractors, quarterly returns must be filed.
Due Dates:
Q1 (April-June): July 31
Q2 (July-September): October 31
Q3 (October-December): January 31
Q4 (January-March): May 31
GST Returns
Monthly or Quarterly GST Returns
GSTR-1: Details of outward supplies.
GSTR-3B: Summary return for tax payment.
Due Date: Monthly (20th of the following month) or Quarterly (22nd/24th of the following month after quarter-end) under the QRMP scheme.
GST Annual Returns
GSTR-9: Annual summary of sales and purchases.
GSTR-9C: Reconciliation statement (if turnover exceeds ₹5 crore).
Due Date: December 31 of the following financial year.
Board Meetings & Minutes
Minimum 4 Board Meetings per Year (for companies with more than two directors).
Agenda, discussions, and resolutions must be properly recorded in the Minutes Book and signed by the Chairman.
Deadline: Minutes must be finalized within 30 days of the meeting.
Annual General Meeting (AGM) & Minutes
Mandatory for all Private Limited Companies (except One Person Company).
Deadline: Within six months of the financial year-end (generally by September 30).
Minutes should be finalized and signed within 30 days of the AGM.
Register of Members & Directors
Every company must maintain:
Register of Members (MGT-1)
Register of Directors & KMP (MBP-1)
Register of Share Transfers
Statutory Registers & Documents
Register of Charges (CHG-7)
Register of Loans & Investments
Register of Contracts & Arrangements (MBP-4)
Minutes Book for all board and shareholder meetings
Additional Compliance (If Applicable)
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FEMA Compliance (If Foreign Investment is Received)
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FC-GPR/FC-TRS Filing with RBI (if applicable).
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Due Date: 30 days from allotment of shares.
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Labour Law Compliance (If Employees Are Hired)
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PF & ESI Compliance – Monthly payments and annual filings.
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Professional Tax Return (State-specific).
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Company Name Board & Letterhead Compliance
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Every company must display its name and registered address on:
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Board outside the office
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Official letterheads, invoices, and websites
What if u failed in your Annual Filings
Failure to comply with the above requirements can lead to:
✅ Heavy fines under the Companies Act, 2013
✅ Director Disqualification for continued non-compliance
✅ Company Strike Off by MCA
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